A warm welcome.
Even when you’re busy.

Vocalis answers calls, books appointments, and takes care of your customers. We build your receptionist around your business and handle the work behind it.

Ben Parker

+1 (559) 555-0158 · Today, 10:07 AM

Call

Summary

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0:00 / 1:32CALL TRANSCRIPT CompletedVocalis0:01Thanks for calling ProMedTek, this is Maya. How can I help you today?Ben Parker0:05Hi, my name is Ben Parker. I’m a new patient — I’d like to book an appointment.Vocalis0:37Dr. Rasooli has Tuesday, September 15th at 10:30 AM, or Thursday the 17th at 2:40 PM. Would either of those work?Ben Parker0:52Tuesday at 10:30 works for me.

Appointment scheduledTue, Sep 15 · 10:30 AM · Ben Parker

Vocalis0:56You’re all set for Tuesday at 10:30 AM. Would you like a text confirmation?Ben Parker1:14Yes, please.

What your receptionist takes care of.

We build and connect your AI receptionist, so you can get back to business.

A receptionist that knows your business

Built from the information you share, with insights from millions of conversations.

Appointments booked into your calendar

Vocalis books appointments around your availability and texts callers a confirmation.

Calls routed to the right person

Vocalis handles the call, then brings in the right person when a human is needed.

A warm welcome, even after hours

Vocalis answers questions and captures enquiries while you’re busy or closed.

Answers in about 400 ms

No awkward pause. Vocalis replies about as fast as a person does, so callers never wonder if anyone is there.

It remembers the caller

A number that rang last week does not start over. It picks up with the history in front of it.

On the phone

What happens
on the call.

Answered on the first ring.

No hold music, no voicemail. Vocalis picks up right away and greets the caller by your business name.

Thanks for calling Northgate Family Dental, this is Alexandra. How can I help you today?

Answeredfirst ring

Answers from your own information.

Hours, insurance, parking, what a first visit costs. Vocalis answers from the details you shared, not a script.

Do you take Delta Dental?

We do. Delta Dental PPO and Premier are both in network here. Would you like to book a visit?

From your business profileInsurance

Picks up where you left off.

A number that called before is recognized. Vocalis greets them by name and knows what happened last time.

Welcome back, James. Are you calling about the crown we talked about last time?

Returning callerJames Wright · Last call 2 wks ago

Booked while they’re on the line.

Vocalis checks your availability, offers times, and books it into your calendar. The caller gets a text confirmation.

I have Tuesday at 10:30 or Thursday at 2:15. Which works better?

Tuesday works.

Booked

Tue, Sep 22 · 10:30 AM · Dr. PatelConfirmation texted

Hands off to the right person.

When someone on your team is needed, Vocalis brings them in and tells them what the caller wants before they say hello.

Can I talk to someone about my bill?

Of course. Let me get Dana in billing for you.

TransferringDana, billing · with notes

Hear a greeting.

Every Vocalis receptionist speaks in a natural voice. Pick one and press play.

Hi, thanks for calling Northgate Family Dental. This is Alexandra. How can I help you today?

Alexandra · bright and clear

How we work

We connect yourphone lines.

One place for every call. Free.

We connect your existing phone lines to the free Vocalis platform. Calls, messages, and customer details come together in one easy-to-use workspace, so your team always has the full conversation close at hand.

See who called, keep notes together, and pick up where the last conversation left off. We walk your team through the workspace, so everyone knows where to find what they need.

We teach Vocalisyour business.

Your knowledge. Your voice.

We use your website and custom questionnaires. Optional call learning helps Vocalis absorb your team’s knowledge, tone, and response style to build your receptionist.

We only take payment once your receptionist is fully configured and you’re comfortable with the call quality.^*

If you decide not to go ahead with the receptionist, you can still use the Vocalis platform free for six months.

You’re live.Time to celebrate.

Your front desk is handled.

Vocalis answers calls, books appointments, and captures new leads. Every conversation, booking, and follow-up stays in your shared workspace, so your whole team can see what happened while they were busy.

Start the day with clear call summaries and the details your team needs. See which customers need a reply, keep track of new enquiries, and spend more time with the people in front of you.

Built custom for
your business

Looking further?

Explore Vocalis, meet your receptionist, or find your plan.

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A warm welcome.Even when you’re busy.